Event Planning Guide

Everything you need to know (and more) about campus event planning at The University of Texas at Dallas.


Be aware of UT Dallas’ policies regarding event procedures and event space before you get started.

Planning Process

A step-by-step guide to everything you need to do (and think about) to prepare for a successful event on campus – from reserving a room to hiring security.

Publicity Tips

Think about publicity at the start of your planning. You have many options available to you, such as adding your event to the Comet Calendar, running an ad in the UTD Mercury or submitting your information to the News Center.


Uh-oh. Misfortune struck and you need to undo months of planning and cancel your event. Follow this guide to ensure that all the proper people are aware of the change.

What’s New

As of March 1, 2018, an updated catering process and policy went into effect. Click here to view.

Facilities Management now offers an online work order request form. Click here to view.

Did you know…

Each year University Events hosts an Event Planners Forum open to all campus event related personnel. If you would like to be added to the distribution list for the next forum, please email Rena Piper.

The following links include presentations offered in the 2017 Event Planners Forum for your reference.