Customized Program Proposal

1. Academic Review
2. After Academic Approval
3. Four Weeks Before Departure
4. During the trip
5. After the trip


NEW in 2018 - Online Proposal Forms

Education Abroad is now accepting program proposals and renewals via the Comets Abroad Portal (powered by Terra Dotta). New users will need to email [email protected] to request an account.

1. Academic Review

a. Submit a New Program Proposal

Complete the Customized Program Proposal Form online

Required Supplemental Material to be uploaded:

1. Syllabus (SACS format) that contains:

  • Title of course, course registration number(s), level(s) of course
  • Course Assignments and Objectives (varied for levels)
  • Course dates on-campus and abroad
  • Proposed cost to student
    • NOTE: If you are proposing a new course, it must have all the proper course approvals before being submitted for a customized program.

2.Special Session Course Request Form

  • Upload before getting Provost Signature
  • Education Abroad will get remaining signatures

3. Dean’s letter (template available through the portal)

Note: If you plan to propose more than one program during the same academic year, email [email protected] for further instructions.

b. Renew a program

Complete the Customized Program Renewal Form online

  • Eligible for programs 2nd and 3rd year after original proposal was approved.
  • Program must have identical components: Course Number/syllabus, Instructor, Length, Location (country) and Proposed Cost*.
    *If proposed cost is greater than $500 from the original proposal, submit an updated budget sheet.
  • Obtain Dean's signature on the Renewal Form before uploading.
  • Replaces Part 1 and Part 2 of the Proposal process for eligible programs.

Note: If you plan to propose more than one program during the same academic year, email [email protected] for further instructions.


2. After Academic Approval

Submit required information through the Comets Abroad Portal

Travel Details

  • These requirements will be available through the online form after Provost approval.
  • Travel details and logistics should include actual information.
  • This is the final step for Education Abroad to approve your proposal.
  • After receipt, Education Abroad will send notification of approval to procurement.

Marketing Details

Program Fee Details

  • New for 2018 – Education Abroad will process student fees on your behalf. Information in this questionnaire is needed to handle this process.

3. Four Weeks Before Departure


4. During the trip

Notify Education Abroad of your arrival at the destination, and update foreign contact and/or program information, if changes occur.


5. After the trip

Encourage students to evaluate the program. Evaluation methods:

  • Education Abroad reflection, information will be emailed to the student
  • Course Evaluation

Contact the Education Abroad office with questions: [email protected] or 972-883-4715.