Purchasing strives to provide world class supply management functions in support of the University’s mission by leveraging the overall purchasing power of the institution, getting best value for all goods and services, and facilitating the acquisition of all necessary goods and services. 

As the Office of Budget and Finance team is working remotely from home, eProcurement continues to be active and running.  Please submit all purchases via eProcurement/Jaggaer where possible and send any purchasing questions to [email protected] where the team continues to be available to assist.

 

End-of-Year Information

July 16: Last day to submit requisitions over $50K using FY2020 funds
August 3: Departments may start submitting requisitions using FY2021 funds

  • Departments can begin submitting requisitions for budget year FY21 on Monday, 8/3/2020. 
  • Requisitions should reflect an Accounting date of 09/01/2020 and FY21 Budget Year should be selected in order to encumber FY21 funds. (Please see Job Aid for FY21 Orders)

August 24: Last day for catalog and non-catalog requisitions less than $50K using FY2020 funds
August 24: Last day to edit transactions in Citibank for One Card purchases using FY2020 funds
August 24: Last day to submit travel, business expense reimbursements, and check requests
August 28: eProcurement will be shut down at 5:00 PM
September 1: eProcurement will be back up for purchases using FY2021 funds

Blanket POs

  • FY20 Blanket POs will be closed on 8/28/20.
  • FY21 Blanket POs can be submitted starting Monday, 8/3/2020.

Copier Leases

  • Departments will be responsible for submitting requisitions to fund FY21 copier lease and usage costs for department copiers.
  • A job aid is being provided to assist you in copying the cart from your FY20 PO. These requirements can be submitted starting 8/3/2020 (see Job Aid for FY21 Creation of Cart – Copiers).
  • FY20 copier lease POs will be closed on 8/28/2020.

New limit to number of lines on PO

 The number of lines allowed on requisitions/POs is being reduced to 30 lines per requisition/PO effective with FY 2021 requirements.  This change will ensure that:

  • The PO processes correctly
  • Invoices/vouchers process correctly without manual changes
  • PO can be encumbered, closed and rolled correctly

 

COVID-19 Purchases

If you have a COVID-19 related purchase, please note COVID-19 in the Business Justification/Internal Notes on requisition and check the new COVID-19 box on the requisition.

A catalog of COVID-19 supplies (such as PPE, disinfectants, etc.) is now available. A secured link has been added to the eProcurement homepage labeled COVID-19 Supplies. The use of this catalog will ensure Best Value purchases, in bulk where possible, using verified vendors. Please check back regularly as the Purchasing team will be expanding this catalog and available quantities as UTD gradually transitions back to campus.

Additional COVID-19 purchasing guidelines are now available.  

Please contact [email protected] for assistance.

 

Updates to eProcurement

eProcurement/Jaggaer has an enhanced look and feel.  For more information on the recent eProcurement changes, please refer to the new eProcurement Resources webpage. 

 

Purchase and Contract Transparency Reports

The May 2020 Purchase and Contract Transparency Report is available. Past reports are available on our Public Reports page. 

 

Contract Management Handbook

The updated Contract Management Handbook is available for download. 

 

Use eProcurement Catalogs to Save Your Money!

Did you know that making your purchase through an eProcurement catalog saves you money on both sales tax and shipping costs? eProcurement offers a number of different vendors that utilize contracted university pricing and other benefits that lower the overall procurement cost. Other purchasing methods may not offer the same benefits, so make sure you take a look in eProcurement before using your One Card!

Do you have questions about making a purchase through eProcurement? Our Purchasing team is happy to help! Contact us at [email protected] or 972-883-2300.

 

UTD Amazon Business Prime Account

In an effort to improve the purchasing process through Amazon.com, The Office of Budget and Finance has established a centralized Amazon Business Prime account for campus departments. Departments are now able to make purchases from the University’s Amazon Business Prime account available in eProcurement for miscellaneous purchases of items not available through the University’s preferred contract suppliers.

Through this central Amazon Business Prime account, you will have immediate access to:

  • Free shipping on all Amazon Prime-eligible items at no extra cost (no individual prime account needed)
  • Automatic sales tax exemption on exemption-eligible items sold by Amazon.com LLC and accepting resellers
  • Business pricing and quantity discounts on millions of items

Business Prime Advantages

Additional Resources

The Amazon Business Prime account is for business purposes only. No personal purchases are to be made through this account.

With the UTD Amazon Business Prime program and its benefits, employees should not use Personal Amazon Prime accounts for business purchases.

If you have any questions please contact us at [email protected] or 972-883-2300.

 

Notice to vendors!

If you receive any orders purporting to be from UT Dallas from an email address that does not end in @utdallas.edu, they are fraudulent.  Do not fulfill any orders which are not from that domain name, and please consider filing a complaint at www.ic3.gov.

You are always welcome to email [email protected] to verify the legitimacy of an order.  Thank you!

Email us:

Purchasing handles questions regarding purchases, change orders, encumbrances, requisition creation, purchasing thresholds, contract questions, and closing POs. [email protected]

Vendor Management oversees all vendor actions conducted for the University and processes all vendor-related documentation and vendor file maintenance including issuance of 1099 MISC forms for the University. [email protected]

Phone: 
(972) 883-2300

Hours:
9 a.m. – 5 p.m.
Monday – Friday 

Location: 
SP2 12.502

Mailing Address: 
800 W. Campbell Rd., SP2 24
Richardson, TX 75080-3021