Welcome to the University of Texas at Dallas. We have prepared the information below to help you better understand how to do business with the University. 

All invoices submitted to [email protected] require a PO in order to be paid promptly and accurately. Invoices without a PO number included generally take longer to pay and will be paid only when it can be confirmed as a legitimate charge. UT Dallas policy states obligations of the University funds can only be made via a Purchase Order or a University-issued credit card (One Card).

Vendor Management maintains the university’s vendor database, an electronic means of storing information about vendors who supply goods and services to the university.  A vendor record must exist in the vendor database before a procurement transaction can be completed for the vendor. Therefore, a W9 is required to be submitted by the vendor before purchase orders are considered complete.

All vendors that provide any software are subject to a risk assessment performed by the Information Security Office.

All invoices are paid net 30, unless an early pay discount is offered.

All new solicitations are posted on the Electronic State Business Daily website. More information is available at: http://www.txsmartbuy.com/help.

UT Dallas Terms and Conditions of Orders

The Centralized Master Bidding List (CMBL) is the master database used by the State of Texas purchasing entities to develop a mailing list for vendors to be considered to receive bids based on products or services they can provide.  Registration on the CMBL is suggested and available online on the State of Texas website.

All purchase order invoices are emailed to [email protected].

The State of Texas puts vendors on hold and it will make the vendor inactive until the vendor resolves their issues with State Comptroller. Texas Government Code 403.055 prohibits a state agency from issuing payment to an individual or business that is indebted to the State of Texas. Once the University is aware the Taxpayer ID Number (TIN) is on “payment hold” status at the State Comptroller’s office, UT Dallas as a state agency is unable to complete the order until the vendor is no longer on hold. The vendor will need to contact the State Comptroller’s Office at (800) 531-5441 ext. 34561 for further details on the hold status. When the matter has been resolved, UT Dallas can continue business as usual.