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The Connect IT
March, 2016 utdallas.edu/oit/newsletter/
Changes at OIT

Image of Melinda ColbyMelinda Colby started as our new Director of Project Management. Melinda comes to us from Stephen F. Austin State University (SFA) in Nacogdoches, Texas where she was the director of the project management office for 2 years. Just prior, she had served as the assistant director, for a total of 8+ years in project management, and helped to establish the office when the university was going through a major ERP conversion. She has worked in higher education for over 25 years and brings an understanding of a university environment, its culture, and its needs. Melinda also received her bachelors and masters from SFA and obtained her PMP certification in 2014.

Melinda and her husband, Mike, have one son, Brady. Mike will be relocating to the Dallas area at a later date but their son already lives here. She is looking forward to establishing the PMO at UTD, getting it staffed, and serving as a resource to the faculty and staff of the university.

Frank Feagans has accepted our offer to become the new Associate Vice President of Enterprise Application Services. Frank has prior experience running PeopleSoft at a major university and we couldn’t be more excited about his appointment as AVP. Responsibility for Research Computing Support will move with him to his new position where he will be backfilling his current position as a direct report to himself.

David Crain has been asked by Deputy Chancellor David Daniel to become the Interim Vice Chancellor for Shared Information Services. He will have responsibility for the PeopleSoft shared service and the University of Texas Shared Information Services (UT SIS) organization. He will retain his UT Dallas position and responsibilities. His time will be shared between the two positions.

OIT Announces the 2016 I & T Summit

Image of IT SummitThe Office of Information Technology (OIT) proudly announces the first Innovation & Technology Summit here at The University of Texas at Dallas (UTD). This inaugural event will be held on Wednesday, May 18, 2016 in the Clark Center and will be the penultimate event for the Clark Center as the center is slated for demolition the following week.

The day will feature a variety of topics and include key note speakers from Fortune 500 Companies, a panel of technology experts, and 18 breakout sessions covering a wide range of cutting edge practices. Speakers include professionals from as far away as California as well as top local talent. The Summit will feature local vendors displaying new products and services with many of them raffling off prizes, as well as experts to answer questions on topics ranging from green practices to patents. There will also be a few surprises in store for all attendees that you will certainly not want to miss out on!

The conference will culminate with a reception to allow you to network with your peers in the industry so be sure to bring your business cards! Identification to verify age must be presented at the bar. Registration for the event is now open and can be accessed through the UTD MarketPlace https://ezpay.utdallas.edu/C20239_ustores/web/store_main.jsp?STOREID=226. There are a limited number of free registrations to current faculty, staff, and students, so sign up now!

The fabulous artwork commissioned for the event was designed by ATEC student Miguel Zozaya.

DELL Bundles Have Arrived

Images of Dell ProductsAs a part our new initiative to set high quality standards across our desktops and mobile technologies, the UT System Supply Chain Alliance has partnered with Dell to bring you the multi-functional OptiPlex Desktop Bundle, the versatile Latitude E7270/E7470 Series Bundle, and Microsoft Surface Pro 4 tablet at much more affordable prices than ever before. The new UTD Preferred Dell Bundles have been specifically tailored for your success at UT Dallas. The Laptops feature the latest 6th Generation Intel® processors, premium materials and purpose-built mobile accessories. While the desktops feature the most secure, manageable and reliable hardware for business in space-saving designs, as well as outstanding support. Although UTD was already receiving an outstanding discount on Dell purchases, the UTD Preferred Dell Bundles will be saving you an additional 10% in order costs on average. The new bundles can be easily found on Galaxy – eProcurement – through our new simplified Dell PunchOut ordering process. You can place your bundle order with just a few clicks and estimated shipping time frames are as low as three days for the Latitude E7270/E7470.

WebEx Improvements at UT Dallas

Image of WebEx MeetingThe Office of Information Technology is bringing online collaboration to all faculty and staff at UT Dallas. The WebEx platform makes it possible to conduct virtual meetings and share content across campus and around the world. Students currently use WebEx to collaborate on school projects. JSOM has used WebEx for the last two years to conduct training for a variety of their classes. Faculty can use WebEx to conduct office hours during inclement weather and scheduling conflicts.

This application makes it possible to share your desk next to everyone’s video feeds. You can upgrade to larger meetings – or a town hall. WebEx can also be used to train your folks online, offer a webinar, or take turns screen sharing. Bring your team together to brainstorm, edit, chat and record it all. Users can download an app that lets them invite people to a virtual conference directly from Outlook. You can also download the mobile app for your iPhone or Android device.

Guides, How-To’s, login instructions, and other exciting information can be found at: http://www.utdallas.edu/oit/webex/

Guard Your Privacy When Offline or Traveling

Planning a spring break vacation? People are frequently more vulnerable when traveling because a break from their regular routine or encounters with unfamiliar situations often result in less cautious behavior. If this sounds like you, or someone you know, these five tips will help you protect yourself and guard your privacy.

Track that device! Install a device finder or manager on your mobile device in case it's lost or stolen. Make sure it has remote wipe capabilities and also protects against malware.

Avoid social media announcements about your travel plans. It's tempting to share your upcoming vacation plans with family and friends, but consider how this might make you an easy target for local or online thieves. While traveling, avoid using social media to "check in" to airports and consider posting those beautiful photos after you return home. Find out how burglars are using your vacation posts to target you in this infographic.

Traveling soon? If you're traveling with a laptop or mobile device, remove or encrypt confidential information. Consider using a laptop or device designated for travel with no personal information, especially when traveling out of the country.

Limit personal information stored on devices. Use a tool like Identity Finder to locate your personally identifiable information (e.g., SSN, credit card numbers, or bank accounts) on your computer, then secure or remove that information.

Physically protect yourself and your devices. Use a laptop lock, avoid carrying identification cards, shred sensitive paperwork before you recycle it, and watch out for "shoulder surfers" at the ATM.

Source: www.educause.edu


Telemarketing, Charity and Survey Calls

Telemarketing calls are generally legal. Law enforcement does not normally investigate these calls. If the frequency of these calls becomes a nuisance, here are some suggestions to help you manage these types of calls.

Stay on the line and wait for a representative to come on the line. When a live person comes on the line, you can decide if you are interested in the offer. If you are not interested and do not want future calls ask the representative to remove you from their calling lists. You may also choose to have your name added to the National Do Not Call Registry to reduce the number of telemarketing calls you receive from national companies by calling 1-888-382-1222 or via the Internet at www.donotcall.gov. Certain calls are exempt from the National Do Not Call List. For more information contact the Federal Trade Commission (FTC) at www.ftc.gov.


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